background check florida guide and common pitfalls

In Florida, employers and landlords often run background screens to verify identity, safety, and credentials. Knowing what is checked-and how to do it correctly-prevents delays and disputes.

What’s typically included

An employment screen may pull Florida criminal history from FDLE and county courts, plus identity verification, employment and education confirmations, driving records for driving roles, relevant civil filings, and professional license status. Some roles add drug testing or sanctions checks.

Level 1 vs. Level 2

Level 1 generally means a name-based state search. Level 2 is fingerprint-based, searches state and FBI records, and is required by law for many positions of trust. Obtain written consent and use a LiveScan provider.

Common mistakes to avoid

• Ordering the wrong level of check for a regulated role.
• Skipping candidate disclosure and authorization under the FCRA.
• Not sending pre-adverse and adverse action notices when needed.
• Relying only on a national database without county confirmations.
• Ignoring data entry mismatches that cause false hits.
• Overlooking local ordinances on hiring timing and notices.

Timing and accuracy

County court searches can add days; plan accordingly. Review reports for completeness, consider job relevance, and document decisions to stay fair and compliant.